BHSN BAND BOOSTER BOARD MEETING

Present: Legene White, Diana Ebling, Jan and Phyllis Bond, Debbie Satterfield, Janet Tippin, Donna Rinckel, Randy and Sandy O’Neal, Beth Popplewell, Joyce Schaar, Karen Olson, Tom Wilson and Janis Stockhouse.

Treasurer’s Report: In JoAnn Clune’s absence, a written treasurer’s report was distributed by Legene White. Discussion was held regarding the written report. With new revenue sources to compensate for the loss of the Hilly Hundred, the budget has come in even for this year. However, the need for new band uniforms without contribution from the MCCSC and increased transportation costs makes it a necessity to continue to investigate additional sources of income for the band program.

Legene responded to questions regarding the endowment fund with an explanation of how the fund began. She asked the Board for permission to continue sending letters to senior families asking for donations to the fund.

Randy O’Neal raised the issue of investing the endowment money so that it earns more money. Legene asked him if he could head and convene a group regarding the endowment. Janis asked that he present a proposal at the next meeting.

Monroe County Fair: Legene stated that in past years she has contacted the Fair Board asking that the band be considered to help with admissions to the fair. The earnings for this six day event were around $2000 to $2500. She has not been contacted by the Fair Board and asked the Board if it was worth doing again. After discussion, a consensus of the Board was to not help with the fair this year.

Uniforms: Legene asked Tom to report regarding new uniforms for the marching band. Tom said that the deadline had passed to have new uniforms by the Fall of 2005. The cost of the uniforms is approximately $300-$310 per uniform and they need 150 uniforms. Discussion was held regarding funding for the new uniforms. Tom will investigate options for funding.

Winter Guard: Tom reported the Winter Guard had a respectable year and that it was a building year for the fall guard. He stated that he is going to Tri-North to recruit and have try-outs for fall guard. He will conduct a separate try-out at BHSN.

Marching Band: Tom sent out letters to 8^th graders with an 8^th grade band night set for April 20, 2005 at 7:00 p.m.

Openers for the new marching season are completed by Michael Torke of New York City. Mr. Torke wants a video of the band at the end of the season. Presently, there is no place for band camp because of the construction. Tom is checking out options. The fees for marching band are $190.00 with a $50.00 non-refundable deposit due on May 2, 2005 and the balance of $140.00 due on July 1, 2005. Questions were raised regarding the driver for the coming year as the previous driver has moved out of state. Discussion was held regarding how to recruit a new driver with no decision made.

Director Report: Janis reported that the Jazz Bands returned from Idaho where they were very successful. The Jazz Combo is preparing a recording. She also stated that she is considering a senior CD this year. Symphonic Band is leaving for ISU and Chicago on Friday. Advanced Concert Band and Wind Ensemble will compete in Bedford in two weeks. Janis introduced Karen Olson, her student teacher for this semester.

Discussion was held regarding the administration of the school since North’s principal is leaving after this year. Jan Bond is to prepare a letter to the school board regarding our concern as a board regarding the administration of the school.

Souvenir Program Book: Diana Ebling reported that 22 students have sold ads for the book for a total of $3075. After review of the previous year’s report, she stated that this year is not lagging behind last year. The deadline has been extended to 4/15/05. They still need pictures submitted for the book. Donna Rinckel is collecting senior bios and pictures. Some students still have not submitted their bio and/or picture.

Nominations: Legene reported that several people are continuing their positions on the band board. She stated that a committee with a chairperson is needed to work on filling the rest of the board positions. Janis and Jan and Phyllis Bond volunteered to be on the committee. Debbie Satterfield or her husband is a possibility for the committee. The following names were suggested as possible board members: Zack Rogers’ aunt (_________ Patton), Jenny Shedd, Kurt Ottinger, Ray Burke, Marian Hunt, Julia Copeland, Lendy Fox, Steve Pratt, Ken Dunn and Rachel Irwin’s mother.

Jazz at Burnham Woods: Lisa Burnham, Jane Weiser and Kathy Romy are chairing the committee organizing Jazz at Burnham Woods. The date for the event is Saturday, August 20, 2005 from 5:00 - 8:00 p.m. They are increasing the number of tickets available to 300. They are also seeking sponsors to underwrite the event. They are open to suggestions as to who to contact for sponsorship.

New Business:

The Fantastics: Legene informed the Board that the musical for BHSN is The Fantastics which is scheduled for the first weekend in May. Last year the Band Boosters/Guard hosted a spaghetti dinner prior to the musical. With the musical being offered in a smaller venue with a very small cast, she asked the Board if a dinner should be planned or something smaller offered such as desserts and finger foods. The consensus was that desserts or finger foods would be more appropriate.

Concessions for IUCU Garage Sale: Legene stated she committed the Band Boosters to providing concessions for the IU Credit Union Garage Sale on Saturday, May 7, 2005 from 7:30 a.m. to 1:00 p.m. Randy and Sandy O’Neal agreed to chair the event.

Recognition of Seniors: The seniors in the band program will be recognized at the last concert of the year. A reception will follow the concert with seniors leading everyone out of the auditorium for the reception.

Concerts: The final concert for Advanced Concert Band, Wind Ensemble and Symphonic Band is scheduled for Wednesday, May 25, 2005 at 7:00 p.m. Diana Ebling, Jan and Phyllis Bond volunteered to be in charge of the reception following the concert.

The final concert for the Jazz Bands is scheduled for Friday, June 3, 2005 at 6:30 p.m. Randy and Sandy O’Neal and Donna Rinckel volunteered to be in charge of the reception following the Jazz concert.

ISSMA CONTESTS: ISSMA Contest dates are as follows:

Advanced Concert Band and Wind Ensemble - April 16, 2005 at Bedford North Lawrence

Symphonic Band - April 30, 2005 at Perry Meridian

State Finals - May 7, 2005

Graduation: All Concert Bands are expected to play for graduation on Saturday, June 11, 2005. They are to meet at Assembly Hall at 1:30 p.m.

Tom informed the Board that for the school year 2005-2006 the Concert Band class will be replaced with a guard class. He suggested his wife, Christy, as the teacher for the class. He asked the Board to consider taking on the responsibility of paying Christy for teaching the class. He stated that Pike, Lawrence North, Jasper and Avon offer a guard class for those involved with guard. A proposed fee was $40/$50 per class. Discussion was held but no decision made regarding his request.

There being no further business the meeting was adjourned at 9:00 p.m.

The next Board meeting is scheduled for May 11, 2005 at 6:30.