BHSN BAND BOOSTER BOARD MEETING

NOVEMBER 30, 2004 AT 7:30 P.M.

Present: Legene White, Phyllis Bond, Beth Popplewell, Lisa Burnham, Cece , Diana Ebling, Ray Burke, Keith Korn, JoAnn Clune, Debbie Wahlen, Dalane and Wayne Anderson, Kent Dybvig, Donna Rinckel, Joyce Schaar, Janis Stockhouse and Tom Wilson.

Legene White called the meeting to order at 7:35 p.m.

Treasurer’s Report: JoAnn Clune distributed a 2004-2005 budget for the band program. Since the budget year has already begun, some of the budgetary items are concrete and the rest of the budget items are projections for the year. Discussion and explanation of the budget was held. Janis Stockhouse moved to increase the budget by $5,000.00 on an annual basis for uniform expense and to increase income by $8,000 by increasing souvenir program sales. Motion carried. Janis and Tom are responsible for dividing up the bands to sell ads for the souvenir program. It was suggested that Gary Kidd and Patricia Knapp were interested in helping with the program. Diana Ebling volunteered to help and Ray Burke volunteered as an advisor.

JoAnn distributed a treasurer’s report. Legene White reported at this time that she and Jan Bond met with Mr. Debro regarding transportation expense for the band. Mr. Debro told Legene and Jan that $750.00 had already been paid for transportation and that they were $700 in the hole. He was asking the Band Boosters to reimburse the $750.00 to the school. After discussion was held regarding this request, Legene was instructed to inform Mr. Debro that the Board will look for the funds to reimburse the school but the Board is also looking for funds to recoup the revenue that was lost in concessions for football and basketball.

Janis reported that Barnes and Noble had sent a check to the band for $1,010.00 with a comment that it was the biggest check sent out by them to an organization for a percentage of a day’s sales.

Newsletter: Discussion was held regarding the need for a newsletter. A deadline of January 15, 2005 was set for publication of a newsletter. Janis expressed concern regarding the copying and assembling of the newsletter. Joyce Schaar volunteered to copy the newsletter and the Board agreed to help assemble.

Video of Marching Band: Questions were raised regarding the video for this season’s marching band. Janis stated that Duane Busick was still editing the video a week ago. The Board asked that Mr. Busick be encouraged to finish the editing as soon as possible.

Basketball Concessions: Discussion was held regarding signage advertising the band concession stand. Several suggestions were offered as a solution to better signage. It was felt that additional signage would increase the revenue at the stand.

Directors’ Reports:

Tom distributed a Winter Guard budget for the 2005 season. He reported that Christy Wilson and Sabrina Taylor are working with the Winter Guard. The show is entitled Breakfast at Tiffany’s. There are 24 to 30 guard members. He feels that having a winter guard program helps the marching band program. He announced a fundraiser for the Winter Guard – Tortillo Flat is donating 25% of their sales on Sunday, December 12. Everyone is encouraged to help by eating at Tortillo Flat.

Tom asked where the Board is regarding marching band uniforms. He stated he needed to know how to proceed regarding uniforms. If he is to proceed, he needs to prepare a proposal for the School Board. He stated Mr. Russell feels that he should have the approval of the Band Boosters before going to MCCSC. During the discussion, Tom emphasized that new uniforms are a recruitment tool for the band and to be competitive the band needs to update their look. He suggested a couple of ways to earn money for the uniforms is to sell the old uniforms to alumni or have individuals donate money toward the purchase of the new uniforms with a label that recognizes the donor.

Janis announced that the Bloomington Jazz Festival is scheduled for December 10^th & 11^th. Julia Copeland is the local guest artist. There will be three performances for the public. Everyone is encouraged to attend the performances.

Janis also announced that the Solo & Ensemble contest is scheduled for the last weekend in January, 2005 and the first weekend in February, 2005. Additional information and requests for help will be forthcoming.

There being no further business, the meeting was adjourned at 9:00 p.m.

The next Board meeting is scheduled for Tuesday, January 11, 2005 at 7:00 p.m.