BHSN BAND BOOSTERS BOARD MEETING
JANUARY 14, 2004 AT 7:00 P.M.
Present: Legene White, Jane Weiser, Maggi Schuman, Joyce Schaar, Donna Rinckel, Linda Clemmer, Beth Popplewell, Terri Taylor, Lisa Burnham, JoAnn Clune, Susie Drost, Janis Stockhouse and Tom Wilson
The meeting was called to order at 7:10 p.m.
Minutes: The minutes from the October 21, 2003 meeting were approved as submitted.
Legene White suggested that a newsletter needs to be prepared with an article recapping the Macy’s Parade. She felt it especially should be sent to 8th grade students. Tom & Janis will prepare articles for the newsletter.
Legene announced that Janis co-authored a book coming out in May entitled Jazz Women. Janis explained that it is a collection of interviews of women in jazz. The book will have a companion CD.
Treasurer’s Report: Maggi Schuman distributed a written treasurer’s report. Maggi reported that proceeds from ticket sales at concerts are about $800-$900 per concert and the proceeds from basketball concessions so far this year is $1886.
Discussion was held regarding concessions for basketball. Revenue is down because of construction and downstairs concession being open. Legene felt two issues need to be addressed---need to get rid of food already purchased and volunteers coming to work and no work for them. Linda Clemmer reported that the volunteers that come have a good time and she didn’t think there was a problem with volunteers. The decision was made to use up food already purchased and only buy perishables.
Maggi reported Macy’s donations totaled approximately $5300. She stated that approximately $3800 was used out of the general account for the marching band and Macy’s Parade.
Maggi suggested transferring some money to the uniform/trailer account. Discussion was held and the decision made to transfer $5,000 to the uniform/trailer account.
Discussion was then held regarding new uniforms. Tom would like the marching band to have new uniforms by the fall of 2005. He stated that the promotion of the uniforms should begin now. He said that the uniforms would have to be ordered by December of 2004 to be available for the 2005 marching season. He stated that cost would be between $40,000 and $60,000. Discussion was held regarding ways to raise money for the uniforms.
Christmas CD Sales: Lisa Burnham reported that CD sales made about $2,000. The sales covered the costs but more could have been made. In retrospect, she felt that the CD should have been marketed better. The CDs were more difficult to sell than she had anticipated. There are 300 to 400 left.
Marching Band 2004-2005: Legene asked the directors about the schedule for the 2004-2005 marching season. Janis and Tom stated that evening practice would begin the week of 8/2 for the whole band. Band camp will be the week of 8/9 and practice for the week of 8/16 will be from 5-9.
Janis stated that she didn’t think North would participate in the July 4th Parade because Tom is getting married and she will be out of town.
Trailer for Marching Band: Terri Taylor wanted to know what to do with the trailer. She stated that she and Barry are willing to sell it to the marching band for $3,000.00. She stated they have someone who will pull the trailer. She also stated that the trailer is covered by the insurance of the person pulling it and the license is paid by the MCCSC. No decision was made about the purchase of the trailer.
Terri also stated she needs a roaster to use for concessions. Terri was given permission to buy a roaster.
Nominations: Discussion was held regarding nominations for the new board. Legene suggested that the new board begin in March so they can be trained for the next year. Legene also stated that historically the nominating committee is the senior parents, but she wasn’t sure this was the best method. The nominating committee needs to know the parents of the younger students. She asked for volunteers for the nominating committee. Jane Weiser & Tom Wilson volunteered to be on the committee. Legene asked everyone to think about persons who could be asked to be on the board. She also asked present board members to let her know if they intend to stay on the board for next year. Names suggested at the meeting to contact are: Karita Musgrave, Cheryl Thomas, Debbie Satterfield, Kelly Faust and Julie Johnson.
Souvenir Program: For those unfamiliar with the souvenir program, Legene explained that this is more like a memory book for the seniors and has become a tradition. Discussion was held regarding who would be in charge. The Smedbergs put the book together last year. Tom stated that his fiancée, Christy, is a graphic artist and is willing to work on the book. Discussion was also held regarding the organization of the committee and sale of ads. Terri Taylor, Linda Clemmer and Janis volunteered to be on the committee for the program. Legene asked that the board members email or call her with ideas of individuals willing to serve on this committee.
Endowment: Legene stated that she has taken care of sending letters to senior parents for the endowment and would do so this year.
Major Fundraiser: Janis stated that she felt that the band boosters should sponsor an annual event unique to Bloomington to raise money for the band program. Discussion was held regarding Lisa Burnham’s suggestion that an event be held at Burnham Woods. Suggestions regarding the event were that it be an outdoor party in late summer at Burnham Woods with a Jazz Combo and catered food and maybe a silent auction. Lisa Burnham and Jane Weiser volunteered to chair the event with Donna Rinckel, Susie Drost and Beth Popplewell volunteering to be on the committee.
Legene reported to the board that Fan Hamrick was working on a database of band alumni.
The meeting was adjourned at 8:55 p.m.
The next meeting of the board will be February 11, 2004 at 7:00 p.m.