BHSN BAND BOOSTER BOARD MEETING

MAY 13, 2003 AT 7:00 P.M.

Present: Carol Rhodes, Wendy Vanderzee, Vickie Flint, Michele Brown, Legene White, Twyla Edwards, Jane Weiser, Joyce, Schaar, Claudia Scott, Maggi Schuman, Robin Cole, Tom Wilson and Janis Stockhouse

Meeting was called to order at 7:10. Minutes from the April 16, 2003 meeting were approved.

Treasurer’s Report: Maggi Schuman reported that she had deposited $8,900.00 for souvenir program ads. She had additional checks for ads that missed the deadline to be in the program. Discussion was held as to how to handle these checks. The suggestion was to contact the advertisers and offer them an alternative opportunity for their contribution.

Maggi then asked the Board’s opinion on the amount of money that should be in the truck fund and in the uniform fund. After discussion, a motion was made to designate $1,600.00 in the truck fund and $1,000.00 in the uniform. Motion was seconded and passed.

Carol Rhodes, Twyla Edwards and Joyce Schaar were introduced by Legene White as potential new members to the Board.

Committee Reports:

Wendy Vanderzee reported the dinner before Pippin was a success with $412.00 received the night of the dinner. Leftovers from the dinner are in the freezer to be used during band camp. She thanked everyone for their donations.

Wendy also reported that guard try-outs were held. The guard has twenty-three (23) members and three (3) alternates for the 2003-2004 season.

Macy’s Committee:

It was announced that there would be a Macy’s Committee meeting on Monday, May 18, 2003 at 7:00 p.m. in the orchestra room. John Budnick is chairperson for this committee.

Director’s Report:

Janis reported that there will be changes in the state finals contest for next year. They will find out next week what those changes are as well as Bloomington North’s class designation.

She also reported that with budget cuts they are fighting for classes for next year. In addition, there is to be a meeting regarding renovation cuts on Thursday, May 14, 2003.

She announced the drumline was having a Drumathon the following weekend and asked for support.

Janis had been approached by directors of Blast regarding using the building for rehearsal during the summer. Discussion was held about the decision made by Tim Thrasher on behalf of the school corporation and the rental of the property. Janis talked to him about the decision regarding renting the building. To have the decision reviewed, he suggested she submit a well-written letter signed by the principal and the directors requesting the money be contributed to the band program. She said she was in the process of preparing the letter.

Old Business:

Souvenir Programs: Legene White reported the ads for the souvenir program were very successful. This year’s proceeds are over $8,900 compared to last year’s proceeds of $5,400. She stated that Tichenor’s printing charge of $900 was a generous reduction in printing costs to the band. She also stated that Jane & Paul Smedberg were invaluable in putting the ads together for the program. They will be sold at the upcoming concerts for $5.00 a piece. She suggested that the advertisers be polled about the ads for suggestions for future programs.

Fair Parking: Legene also gave a report regarding Fair parking. She was able to speak to someone on the Fair committee that decides who will coordinate the parking at the Fair. He stated that the band would probably be chosen. She also has two sets of parents who are willing to coordinate this event. They are Rose and David Stars and Scot and Debbie Sturrock.

Registration Forms: Claudia Scott reported that she had created a spreadsheet from the information on the registration forms for those parents who are willing to volunteer for band activities.

Endowment Fund: Legene reported that she had taken responsibility for sending letters to senior parents regarding the endowment fund. The goal for this year’s senior class is $5,000.00.

Nominations: Robin Cole presented a slate of officers for the 2003-2004 school year. She stated a change can be made at any time. The slate is as follows:

President - Legene White

Vice President - Jane Weiser

Secretary - Joyce Schaar

Treasurer - Maggi Schuman

Guard Coordinators - Wendy Vanderzee, Michele Brown and Beth Poppelwell

Uniforms - Donna Rinckel

Food - Terry and Barry Taylor

Pit Crew - Keith Korn

Chaperones - Dan Henry

Newsletter Editor - Jill Budnick

The following positions still need to be filled: coordinator of calling committee, coordinator of committees for marching band, jazz band and concert band. It was suggested that the coordinator for calling could be broken down by event with a different being in charge of each event.

New Business:

Someone had received information regarding Longaberger baskets as a fundraiser for the band. No discussion or decision was made about this fundraiser.

Discussion was held regarding receptions for the Jazz Concert, Concert Band Concert and Awards Night. It was decided that a cake would be purchased for the Jazz Concert on Friday with Robin, Legene and Claudia volunteering to serve at the reception. For the Concert Band Concert, sophomore and junior parents will be asked by email to bring desserts on the night of the concert. Maggi and Claudia volunteered to help serve the reception. At the Awards Night on May 29^th, no desserts will be served.

Donations are being suggested for the concerts. Janis stated that band students get in free and there will be a sign in list for concert review credit. She said she had also given free admission to faculty members.

Janis also made an announcement about Jazz on the Avenue which is a combination of North and South students. She encouraged everyone to attend.

There being no further business, the meeting was adjourned at 8:22 p.m.